Our free meeting agenda generator creates professionally formatted agendas for any type of government or organizational meeting. Whether you need a city council agenda, board meeting agenda, HOA meeting agenda, or commission meeting agenda, our AI tool generates properly structured documents following parliamentary procedure and Robert's Rules of Order.
List the items to be discussed, decisions to be made, and any presentations or reports. Include as much detail as needed.
How to Create a Professional Meeting Agenda
- List your meeting items - include all topics, action items, presentations, and discussions
- Select the meeting type - city council, board, commission, committee, town hall, or HOA
- Choose your format - standard, consent agenda, or workshop format
- Generate the agenda - our AI creates a properly formatted agenda with all sections
- Download and distribute - copy or download and share with meeting participants
Frequently Asked Questions About Meeting Agendas
What is a consent agenda?
A consent agenda groups routine, non-controversial items together for a single vote, saving time during meetings. Items typically include approval of minutes, routine reports, and standard renewals. Any member can request that an item be removed from the consent agenda for separate discussion before the vote is taken.
What is the difference between a workshop and regular meeting?
Workshop meetings are typically discussion-only sessions where no formal votes are taken. They allow board members to explore issues in depth, ask questions, and receive presentations before bringing matters to a regular meeting for official action. Workshop agendas focus on discussion items rather than action items.
How should public comment be handled on a meeting agenda?
Most governing bodies set a specific time limit per speaker (commonly 3 minutes) and require speakers to sign up in advance. State open meeting laws often require public comment opportunities at government meetings. The agenda should specify when public comment occurs and any rules for participation.
When should a meeting agenda be posted publicly?
Most state open meeting laws require agendas to be posted 24-72 hours before the meeting. Check your state's specific requirements. Posting locations typically include the clerk's office, official government website, and the meeting location. Some states require newspaper publication for special meetings.
What items should be included in a city council meeting agenda?
A city council meeting agenda typically includes: call to order, roll call, approval of minutes, public comment period, consent agenda, public hearings, old/unfinished business, new business, reports from staff and committees, announcements, and adjournment. Each action item should include supporting documentation.
Build a public-facing AI agent for your citizens
- Embed a chatbot on your website that answers from official documents
- Upload ordinances, agendas, and minutes to one searchable archive
- Citizens get instant answers with citations to source documents
